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Resources

As a trusted partner of municipal, state and federal government fleets for over 38 years, our experience has empowered us to build a resources page full of insights, tools, and best practices.

Frequently Asked Questions


Yes, we will furnish all fleet parts, tires and supplies necessary to maintain and repair the vehicles and equipment. Parts will meet OEM specifications. We will obtain customer approval for new product lines before they are introduced into the parts supply. Parts installed on vehicles and equipment are identified by part number and cost on the electronic maintenance work order.

We deliver proven solutions that enhance fleet operations and extend vehicle lifecycles. Transitioning from in-house maintenance to a contract provider offers key benefits such as cost savings, improved efficiency, access to skilled technicians, advanced tools, and more reliable service. Contract partners can also offer comprehensive support, including full lifecycle management and preventive maintenance strategies.

A captive shop is an existing facility or purpose-built location near fleet operations to provide dedicated maintenance. This model focuses on maximizing fleet availability by ensuring preventive maintenance (PM) compliance, fast repair turnaround, and reliable service. Captive shop programs offer flexible operating hours and give organizations greater control over maintenance quality, service costs, and parts availability.

Working with Vector can help your fleet reduce fuel costs, increase vehicle uptime, and improve driver safety. Our fleet management solutions help fleet managers make informed decisions about vehicle maintenance, driver behavior, and routing. We also offer a range of cost-saving services including fuel optimization programs, driver training, and gathering fleet analytics to help managers make cost-efficient decisions. 

As part of our assessment, we evaluate your current information system for compatibility with a contracted maintenance model. We can either integrate with your system or implement our proven TMW-based FMIS solution, eliminating the need for costly system investments. Our platform includes training and 24/7 online access to real-time data.

Our system easily integrates with all major Fleet Management Information Systems. We can provide our system to integrate with yours, or we can handle the integration for you.

We support TMW, Faster, AssetWorks, RTA, Collective Data, Maximo, and more.

If you choose to outsource, Vector Fleet prioritizes retaining experienced technicians familiar with your fleet. Our structured transition plan includes drug testing, background checks, and multi-tier assessments, along with industry-leading training and certification to ensure top-level performance.

With 38 years of experience, Vector Fleet Management specializes in maintaining diverse fleets across both commercial and government sectors. From light-duty vehicles to emergency response units, heavy off-road equipment, and specialty tools, we deliver reliable, efficient service across all asset types. Our proven expertise and commitment to fleet diversity make us a trusted partner for comprehensive fleet solutions.

Our model delivers fleet maintenance and management directly at your location or a dedicated facility built to support your fleet. We handle the day-to-day operations, facility management, and all necessary equipment—allowing your team to stay focused on core business priorities while we ensure your fleet stays operational and efficient.

At Vector Fleet Management, our greatest asset is our skilled team. We ensure top-quality service through rigorous technician training and certification via our Vector Technical Institute (VTI), ASE, and EVT programs. Safety and quality go hand-in-hand, with continuous training and strict compliance with OSHA and MSHA standards, all overseen by our dedicated Safety Manager to maintain the highest workplace standards.

CASE STUDies

Fleet Management Case Studies

Vector technicians working on a heavy duty vehicle

Smart Maintenance for Private Fleets

At Vector Fleet Management, we understand the pressure private fleets face to stay safe, efficient, and cost-effective. That’s why we offer comprehensive fleet maintenance solutions built around preventive maintenance, skilled technicians, and advanced...

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Vehicle Asset Specifications & Technical Writing Services

At Vector Fleet Management, we manage, maintain, and support over $4 billion in fleet assets every day—because we understand that the right asset specifications are critical to performance, safety, and cost control. 

A vector technician welding

Overview

Our team brings deep expertise in Asset Specifications and Technical Writing, helping clients make informed decisions about vehicles and equipment tailored to their specific operational needs. We analyze your fleet requirements, recommend optimal vehicle and OEM configurations, and provide clear, detailed documentation to guide smart purchasing and lifecycle planning.

Whether it’s staff vehicles, light-duty trucks, medium/heavy-duty equipment, or off-road and construction machinery, we provide the technical support you need to ensure every asset is the right fit for the job.

Vehicle Asset Specifications and Technical Writing Services
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Why Work with Our Technical Experts?

Our Specialized Technical Writers collaborate directly with your team and on-site managers to scope, specify, and document the best solutions for your fleet. From initial planning to final documentation, we help you align assets with real-world needs—eliminating guesswork, preventing costly mistakes, and setting your fleet up for long-term success.

  • Save time and resources by outsourcing complex specification tasks
  • Leverage decades of performance data on vehicles and equipment across industries
  • Work with experienced fleet professionals
  • Avoid under- or over-spec’ing costly assets
  • Standardize your fleet for easier maintenance, parts sourcing, and lifecycle planning
  • Reduce total cost of ownership by choosing the right asset from the start
  • No need to hire additional staff—our team becomes your technical writing resource
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Technician Sourcing Parts

Partner with Vector Fleet Management

—and spec with confidence.

Compliance and Local Vendor Support

We specialize in government fleet compliance, delivering integrated solutions that keep your operations running smoothly and cost-effectively. Our comprehensive approach combines expert regulatory management with strategic local vendor networks to ensure seamless support exactly where and when you need it.

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Regulations:

Adherence to federal, state, and local fleet compliance regulations

Documentation:

Comprehensive documentation and maintenance of compliance records

Partnerships:

Collaboration with vetted local vendors for parts and service

Turnaround:

Faster service turnaround through local support networks

Three police cars with their lights on
Vector Technicians Work to Support Emergency Fire Truck Vehicles In Action.

Emergency Support Plan

Our emergency support plan is a tailored solution designed in collaboration with each customer to ensure swift and effective response during emergencies. It includes clear staffing commitments, defined response times, and an established chain of contact for escalating issues. By coordinating resources across local and regional teams, our plan guarantees a seamless response to minimize downtime and keep your fleet operating efficiently. Key features of our emergency recovery plan include:

  • Customized planning to meet unique customer needs and emergency scenarios
  • Defined staffing and rapid response time commitments
  • Clear communication protocols with a chain of contact for escalation
  • Coordination between onsite personnel and management from multiple facilities
  • Integration with comprehensive fleet maintenance to reduce breakdown risks and ensure vehicle readiness
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