ACCOUNTS PAYABLE CLERK2022-02-22T11:49:01-05:00

ACCOUNTS PAYABLE CLERK

SUMMARY

Full cycle accounts payable processing which includes: reviewing and preparing vendor invoices and processes payments accurately and timely for amounts owed by the company and maintaining a positive relationship with external and internal vendors. This position will report into the VP of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Maintain and work through AP email inbox and network drive
  • Post daily banking transactions
  • Sort and distribute incoming mail
  • Oversee office supply orders for service locations via staples.com
  • Maintains vendor files including collecting and filing the vendor’s W9 and any other applicable supporting documents (e.g. credit applications)
  • Monitor vendor billing practices and pay accordingly (e.g. pay via invoice or statement)
  • Process credit applications to obtain credit accounts with vendors
  • Reviews vendor invoices according to the guidelines in the Accounts Payable Document Submission Requirements and Procedures (i.e. AP SOP)
  • Prepares vendor invoices and supporting documents to be keyed or imported into the financial ERP system (Sage500)
  • Inputs / keys external and internal vendor invoices into financial ERP system (Sage500) general ledger accounts and cost centers by keying the information contained on the invoice stamp (e.g. GL code, PO number, RO number)
  • Reconcile vendor statements to accounting ERP system resolve billing and / or payment discrepancies
  • Schedule and prepare ACH payments and weekly check runs
  • Maintain ACH/EFT payment transactions log / spreadsheet
  • Manage business purchasing card transactions
  • Pays vendors while monitoring discount opportunities
  • Ensures credit is received for outstanding memos
  • Monitor aging checks and issue stop-payments or voids for checks that have exceeded the 90 day period
  • Disburses petty cash by recording entry; verifying documentation
  • Process monthly state sales tax reporting and ensure payments are properly made to each state
  • Assist with month end close
  • Generate monthly reports for senior executives via Sage500 ERP system.
  • Annual 1099 maintenance and filing
  • Protects organization’s value by keeping information confidential
  • Updates job knowledge by participating in educational opportunities

QUALIFICATIONS

  • Independent problem solving, attention to detail, thoroughness, organization, analyzing information, accounting, manage vendor relationship, PC proficiency, data entry skills, general math skills, Microsoft excel and word.

Interested in a Applying?

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Our Jobs Offer:

  • Excellent pay for the right candidates
  • Paid Vacation and Holidays
  • Benefits (Health, Dental, Vision, Disability and Life Insurance)
  • 401(k) with Company Match
  • Employee and Family Support thru Employee Assistance Program
  • Employee Training and Certifications
  • Other Benefits…

Corporate Office
9300 Harris Corners Parkway Suite 350
Charlotte, North Carolina 28269